Answer
What a brigade attendance record has to show
Issue 1Dated First issue
A brigade attendance record shows who turned out, when they arrived and left, and what for. It is also worth recording who made each entry and when, because people forget the details over time.
What the record shows
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There is one entry for each person at each activity. Each entry has:
- The person. Their full name.
- The activity. What they were there for, such as a turnout, training, a meeting or maintenance.
- The date. The day it happened.
- Time on and time off. You need both to work out the hours.
- The brigade and the officer in charge. Which brigade the person turned out with, and who was in charge at the time.
Who asks to see it
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A few different people might ask for it. The organisation a brigade belongs to might want a quarterly return. A member applying for a service award needs their years of service counted. After an incident, an investigator might ask who was there and when.
How long a brigade has to keep the record is set by its organisation's records policy. Ask your organisation which schedule applies to you.
Why the history matters
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Sometimes an entry has to be corrected long after the event, for example when someone notices a wrong sign-out time. When that happens, you need to be able to see what the entry said before, who changed it and when they changed it.
A spreadsheet only shows the latest version. An attendance record should show the changes as well.
From the record to the report
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responda records attendance as sign-ins and keeps a history of changes for each one. Reports are calculated directly from the sign-ins, so the totals in a report match the records.
Insights has an example report from our demo brigade.
Ask about your own records
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If you are asked for something this page does not cover, tell us what it is. We would like to know what brigades are being asked for.